Finance Officer – South Zone Caritas India

Finance Officer – South Zone

Caritas India

Location: Bangalore, Karnataka

Caritas India is the official national organization of the Catholic Bishops' Conference of India for social development. It was established in 1962 to assist the Church in India in efforts to eradicate poverty, reach relief and rehabilitation in times of disasters and organize communities for self advancement. During the last four decades of its humanitarian and development efforts, Caritas India has served the poor and marginalized, without any distinction of caste, creed and ethnicity. Job Title: Finance Officer – South Zone Location: Bangalore (Caritas India Zonal office) Reporting to: Zonal Manager – South Zone Area of Operation – All partners of South Zone. Major Role: The Finance management system is strengthened within the Partner Organisations with special focus on financial accompaniment so that capacities are enhanced to meet the challenges within Partner organizations. Key Responsibilities: • Financial management of the partners as regards systems and procedures. • Financial monitoring of the Projects implemented by Partner Organizations in the states specified with special reference to budgets, reports, consolidation of reports, cash flows of partners and the overall project • Field based guidance and accompaniment and Organize training and orientation to project accountants • Update Regional database of all projects implemented by Caritas in the specified region • Assist Partners in preparing Finance manual • Ensure Tally system of accounting at Partner level and Tally linkage and synchronization.(Legal version 9) • Coordinate financial review/evaluations. Follow-up on evaluation recommendations, feedback, reporting and follow up on all activities. Working Relation: 1. Internal: • Operations – Co-coordinating with State officers during periodic visits, trainings and workshops. Tour plans to be approved by respective Zonal manager. • Supporting State officers and thrust in charge for budget planning and proposal appraisals. 2. External: • Partners- Periodic field visits and follow up through review and monitoring. Requirements: • Bachelor’s degree in finance, accounting, business, or related field (Desirable will be a Masters in Commerce /and or MBA in Finance) • Specialized qualification and in-depth knowledge of the finance management and accounting. • 3-5 years of experience in relation to finance and accounting. • Training knowledge and good Communication skills. • Knowledge of Caritas network, its partners and Thrust areas. • Knowledge of legal and statutory requirements related to NGOs. • Knowledge and proficiency in Microsoft Office Suite and Tally software. • Preferably proven familiarity with development project operations. • Accounting knowledge, skill to monitor the budget and expense. • Reporting and documentation skill • Regular review for learning & incorporation of learning in to Finance management Travel Finance Officer – South Zone will be expected to travel throughout India especially in the southern states of India To apply, kindly e-mail your CV to hrd@caritasindia.org with the name of the position as subject line. The deadline for submission of application is 4th August, 2013. Only shortlisted candidates will be contacted and invited for an interview and no notification will be sent to candidates who have not been short listed.

Me Marriage Day

Finance and Admin Manager

Position: Finance and Admin Manager Reference Number: 02/IND/2013 Location: Bhubaneswar Department: India Trócaire is an international non-governmental organisation, and works in partnership with local organisations to support poor and marginalised women, men and children to take control over the decisions that affect their lives and to fulfil their rights. Trócaire has been working with and through local civil society organisations in India for more than 35 years, and in Orissa since 1999. This position will be located in Bhubaneswar, the base for Trócaire’s India country office. This office opened in 2008 as part of a wider decentralisation process from head office to the field. Description of the unit / department: Trócaire has been working through local partners in India for more than 35 years, and in Orissa since 1999. This position will be located in Bhubaneswar, the base for Trócaire’s India country office. This office opened in 2008 as part of a wider decentralisation process from head office to the field. This position is based in Trócaire India office in Bhubaneswar, Orissa. Background to the Role: Trócaire works in partnership with local organisations to overcome poverty and promote justice in developing countries. Trócaire has been working in Orissa since 1999 focusing on issues of good governance and improving livelihoods, as well as supporting humanitarian work. An efficient and accountable financial and HR system is critical to delivering our work. The Finance and Administration Manager will strengthen the existing system and ensure a high level of compliance in our operations. Reporting to: Country Director Working With: Trócaire in country team, Finance team in Maynooth, Ireland. Managing: (Individuals/Team) Officers and support staff as delegated by the Country Director Contract Type: Fixed term Contract Duration: 2 years (With 6 months probation) Location: Bhubaneswar Scope of role: This post holder would be expected to hold a senior management position within this small team, providing good operational management and strategic financial advice. He/she would be expected to ensure that staff are following Trocaire’s financial and HR policies and processes, and that our programmes are compliant with donor demands. He/ she will work in a small but dynamic team that expects to grow its programming in Orissa by attracting and managing institutional funding. Responsibilities: Finance and Governance in Partner Organisations • Play a lead role in and or advise the programme accountant/ Finance and Admin Officer on training partners on compliance with donors’ audit and financial management and corporate governance requirements. • Review the programme accountants/ finance and admin officer monthly and annual reporting on financial capacity building of partners and partner reviews, follow up to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual. • Contribute to strategy at country level around partner capacity building, as a member of the country management team. Financial Control and Reporting • Ensure timely & accurate preparation of monthly management accounts for budget-holders and country management to ensure that management can monitor budget utilisation and take appropriate action on any significant variances. • Ensure timely & accurate preparation of reports for Trócaire Head Quarters. • Customise the Trócaire finance & budgeting manual in view of meeting all local statutory requirements and other requirements that relate to the local operating environment. • Closely monitor all country activities and keep the country director and international accountant advised of all situations which have the potential for a negative impact on internal controls or financial management. • Finalise year end accounts for the external auditors and provide any ad-hoc financial reports as required. • Play a lead role in managing donor and internal control audits as required and the response and implementation of any recommendations. • Maintain an effective & efficient system of internal controls which comply with Trócaire’s financial guidelines. • Ensure adequate controls over cash & bank management are constantly monitored & updated to minimise the risk of fraud or misappropriation. • Assist with investigations into alleged fraud or irregularities. • Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations. • Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities. • Ensure efficient and effective treasury and foreign currency management practices are in place. • Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure. • Work with other financial staff to make sure that Trócaire realise the highest possible return from any financial transaction. This includes assessing interest rates on company bank accounts, and planning the issue of payments so that the maximum amount of interest is generated from those accounts. • Assist the Country Director in the management of the risk process, including acting as control owner over relevant corporate governance and financial management risks and ensuring that appropriate controls and mitigations are both in place and regularly reviewed. • Review donor reports ensuring financial information is in line with donor requirements. Staff Capacity Building and Networking • Provide technical financial advice and expertise to the country director, programme accountant and finance officer. • Undertake financial training of budget holders, to assist them in making decisions based on financial reports. • Undertake financial training of the country team to ensure an understanding and awareness of Trócaire’s financial and internal control procedures. • Assist in the induction and orientation of country staff with particular attention to design of an induction programme. • Attend and actively contribute to regional and global finance meetings as required. • Liaise with the finance managers of other INGOs in country as required. Internal Systems and Processes • Ensure that the systems in place enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilised. • Ensure that the global accounting package (Agresso Business World) is maintained and utilised in an appropriate & effective manner. • In consultation with the institutional funding officer establish & maintain a donor financial management system in order to ensure efficient & accurate reporting to donors. • Closely monitor all financial activities, and keep the country director advised of all situations which have the potential for a negative impact on internal controls or financial management performance. Budgeting • Lead in the preparation and finalisation of country budgets, budget reviews, revisions and multi annual plans. • Review with the management team monthly reports as available on Agresso Business World and ensure follow up of any issues or variances arising. • Review all budget proposals prior to submission to an institutional donor to ensure Trocaire can meet the financial contractual obligations. Human Resources • Carry our regular salary benchmarking and research at country level, in accordance with Trócaire policy. • Remain abreast of national law, custom and best practice in relation to other core benefits at country level and benchmark against other similar organisations regularly. • Make recommendations to the country director on salary and other Terms and Conditions related to locally contracted staff. Administrative • Managing the administrative needs of the office and international staff, including securing visas, making travel arrangements and general logistics. • Administering core payroll services including processing monthly payroll and statutory and internal deductions, maintaining payroll records and issuing of monthly pay slips. • Ensure sufficient funds are maintained in bank and cash accounts and initiate requests to Head Quarters for additional funds. • Responsible for liaison work with ministries, FRRO, Tax Authorities and relevant departments of the government of Orissa. • Maintenance of leave records of all national & international staff • Ensuring Trócaire’s communication and IT systems operate efficiently and effectively in coordination with Maynooth IT office. Security • Focal point for the collection and dissemination of relevant security information and ensuring routine incident reports are available to staff • Responsible for maintaining oversight of operational safety and security issues and implementing Trocaire safety protocols and procedures. • Proper management of the day to day security of the Trocaire office and staff houses. • Regular briefing of all staff, national and international visitors, consultants on local security conditions and protocols. Others • Any other duties as set out by the Country Director Person Specification – Essential Requirements (E) (E) Qualification • Internationally recognised professional accounting qualification or relevant finance qualification (E) Experience • At least seven years post qualification experience in a finance/ accounting role. This should include at least 3 years financial management experience in the NGO sector. (E) Skills • Skills in developing, delivering and evaluating training for staff members. (E) Qualities • Demonstrated ability to work with a participative style within teams. • Ability to work on own initiative. • A commitment to social justice and the ethos of Trócaire. (E) Other • Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well as accounting packages & other database competencies. • Ability to work under pressure of deadlines. • Motivated. • Good organisational and time management skills. • Effective team member. • Understanding of development issues. How to apply? - The position offers two years fixed term national contract. - To apply, please send a copy of your CV in trocaire.india@yahoo.in - The subject line of your mail should be “Finance and Admin Manager” - The length of CV should not exceed 3 pages (A4 size page, 12 size font and 1 inch margin in all 4 sides of the page). Please send a copy of the MS Word version of your CV. Closing date for receipt of applications is Friday 26th July 2013

Job Email id:

trocaire.india(at)yahoo.in

Resetting Forgotten Income Tax e-Filing Password

How to Reset forgotten Income Tax E-filing Password?

To file income tax return online, one has to get themselves register on the e-filing portal of income tax. In case you have already got registered but forgot the password then there is no need to panic.
There are only two ways of resetting the password:

1. Through option “Forgot Password” located on login screen.
2. Sending Mail to income tax department with required details.

Let’s see how to reset forgotten password of income tax e-filing portal via “Forgot Password” Option.
After clicking on “Forgot Password” link, you will be served with three below mentioned options with which you can reset your password by selecting any one:

• Answer Secret Question
• Upload Digital Signature Certificate
• Enter e-Filed Acknowledgment Number and Bank Account Number

Answer Secret Question:

If you go with this option, you will be asked to provide following details:

• Date of Birth/Date of Incorporation
• Secret Question
• Secret Answer

Once you give correct answers, you will be redirected to a fresh screen where you can set your new password.

Upload Digital Signature Certificate:

If you choose this option to reset your password, you will have to provide your Digital Signature Certificate, either by

• Uploading .pfx File; or
• Uploading using USB Token

On selecting any of the above option, a pop-up will appear to browse and select the Digital Signature Certificate file. The same new window for resetting password will appear after successfully uploading of Digital Signature Certificate file.

Enter e-Filed Acknowledgment Number and Bank Account Number:

This option will be useful only if you have income tax return of any of the two last financial years with you. Acknowledgment Numbers are generated on successful e-filing of tax return. You need to insert the acknowledgement number and bank account number through which tax was paid.
Again after entering the information you will be forwarded to a new screen to reset password by filing it two times.

Sending Email: Last Remedy

In case you cannot go with any of the options mentioned above due to non-availability of information, DSC etc. Then the last remedy for you to is to draft a mail to income tax department with required details as stated below to request resetting of password.
You will have to send email to the address validate@incometaxindia.gov.in with the following details:

1. PAN Number
2. Pan Holder Name
3. Date of Birth/ Date of incorporation
4. Father’s Name
5. Registered PAN Address

You will receive reply within 4 hours from the address donotreply@incometaxindia.gov.in having a link to reset password by clicking on which you will be passed on to a new window where   you can reset the password.

Manager-Finance & Project Officers ARAVALI Location: Jaipur, Kota, Ajmer, Jodhpur, Rajasthan 31st July 2013

Candidate should have a Master degree in Commerce / MBA in Finance or Finance management from an institute of repute and should have minimum 7 years (after Post Master’s) accounting and financial reporting experience in a project environment preferably in the development sector; basic IT skills a must, working skill of financial software such Tally etc. as per the organization requirement. Excellent communication skills are essential, particularly in regard to presenting the results of analyses to management. Should have an outstanding knowledge of electronic spreadsheets or other related version of computer based accounting softwares.

DUTIES/RESPONSIBILITIES

Budgeting Support & Monitoring

 

• Planning and controlling of organizational (financial management) related activities of the organization
• Work with Regional team in preparation of budget for Regional Resource Centers.
• Prepare fund request as per organization requirement
• Maintain approved budget and track against utilization
• Provide feedback or corrective action to project teams on any deviations from budget

 

Accounts & Book-keeping

 

• Maintain Central Office and Regional Resource Centers Project financial accounts such as petty cash, bank, and settlement of travel advance, etc.
• Ensure all payments (including salaries) are disbursed regularly and on time; recover bills and vouchers as applicable and ensure that they are in order
• Close books of accounts on time and as per general accounting principles, policies and procedures

 

Financial Reporting & MIS

 

• Preparation and submission of Monthly, Quarterly and Annual financial reports of the Central Office and Regional Resource Centers
• Prepare / Update financial reports for the Projects; review and consolidate financials of the partner organization as relevant
• Provide accurate financial information and analysis for effective MIS

 

Internal & External Compliance

 

• Facilitate internal and external audits for the Central Office and Regional Resource Centers
• Resolve and close any non-compliances raised in the audits
• Ensure that local statutory requirements, if any, are adhered to by the Organization
• Ensure payment / deduction of taxes as applicable

 

Others

• Support the Project teams on fund requirements, expenses / reimbursements for program related activities
• Be responsible for -

-          Take up Capacity Building of Accounts Personnel from Partner Organizations’

-          Office maintenance including IT and communication infrastructure, back-ups,

-          Local vendor management for goods and services required for the Area,

-          Attendance and leave of employees,

-          Fulfill any other responsibility as assigned by the Executive Director from time to time

-          Any other activities assigned by the management of the organization

 

COMPETENCIES

 

• Knowledge of Financial Management  
• Budgeting & Monitoring
• Knowledge & Application of Statutory Compliances (Finance-related)
• Knowledge of IT systems (Finance related application software)
• Effective work habits / execution Skills
• Process Orientation
• Good communication skills in English & Hindi (written & spoken)

tds interest calculator

http://www.taxpointindia.com/calculators/tds/tdscalc.asp

Finance and Administration Associate

Finance and Administration Associate

TB Alert India

Location: Hyderabad, Andhra Pradesh

Apply by: 25 Jul 2013

Relevant Sectors	Administration, HR, Management, Accounting/Finance

Finance and Administration Associate TB Alert India Location: Hyderabad Last Date: 25th July 2013 TB Alert India: TB Alert India is leading tuberculosis NGO, headquartered in Hyderabad. Its purpose is to enable people to access services for the prevention and effective treatment of tuberculosis, and to facilitate the effective delivery of TB services by government and private practitioners. TB Alert India works in full alignment with the government’s Revised National Tuberculosis Control Programme (RNTCP) GENERAL FUNCTION: To provide finance and accounting support to the Axshya Project programs in accordance with TBAI Policies and procedures, maintain accounting records and the general ledger and provide reports. SPECIFIC JOB DUTIES: Cash and Banking 1. Responsible for the office petty cash float; issue petty cash and maintain petty cash book on daily basis 2. Issue advances to staff as per the project requirements with proper authorisation 3. Ensure records are maintained well; documentation is complete in support of project expenditure 4. Receive and record monies paid in by staff or others, issue receipts as appropriate 5. Maintain safe custody of cash / cheques / important project documents / vouchers / Tally software data and project assets at all times. Disbursements 1. Ensure all expenditures are approved in accordance with TBAI’s policies and procedures 2. Check invoices for authorization, correct account and project coding, and process payments for utilities and suppliers 3. Prepare cheques or requests for wire transfers to pay suppliers/vendors 4. Check and reimburse employee expenses in accordance with TBAI’s policies and procedures. 5. Prepare salary statement and disburse salaries to Axshya project staff in accordance with TBAI’s HR policies and procedures 6. Deduct and pay taxes as applicable from payments to suppliers/vendors, employees 7. Update project accounts in Tally software and take back up daily Reporting 1. Provide weekly/monthly cash summary, general ledger reports in accordance with TBAI financial reporting timeframes 2. Assist the Manager- Finance create, configure, and maintain project accounting systems, forms, and software for capturing data into the financial reporting system in use 3. Coordinate and follow up with other NGO partners for reporting, funds transfer etc., 4. Assist the Sr/Manager- Finance to provide monthly/quarterly project specific financial reports for donors/management 5. Work closely with Sr. /Manager- Finance to ensure that systems and reports are compliant, including the timely and accurate generation of ad hoc reports that donors and management may require from time to time. Administration 1. Filling, maintain files and other materials needed. 2. Administrative tasks: Complete expense reports and other forms and documents required by the Finance Manager; Print, scan and photocopy documents on request by Finance Manager; Organise vehicles, accommodation, travel tickets as per the request from employees 3. Carry out any other duties assigned by the Sr/Manager-Finance. Knowledge and Skill: Minimum skills, education and experience required: • Post Graduate Degree in Commerce/ MBA with Finance specialization • Minimum of 5 years book keeping or accounting experience • Ability to work with numbers • Demonstrate ability to manage cash • High level computer skills including proficiency in MS Word and Excel • Knowledge in using TALLY or other PC based Accounting packages • Good organizing skills and ability to meet deadlines • Ability to work independently with limited supervision • A team player with good interpersonal skills • Able to handle and guard confidential information sensitively and discretely • Demonstrated ability to work cross culturally Working Conditions This position is based in Hyderabad. Occasional travel to other partner NGOs locations within Andhra Pradesh and donors in New Delhi may be required. Remuneration will be competitive and as per the experience and qualification. Interested candidates with above mentioned qualifications can send their CVs with a cover letter explaining their suitability to position to hr@tbalertindia.org hr(at)tbalertindia.org