Assistant Manager - Finance Population Services International (PSI) Apply by: 01 Nov 2013

POPULATION SERVICES INTERNATIONAL, INDIA

JOB DESCRIPTION

TITLE: Assistant Manager – Finance

LOCATION: New Delhi, Dwarka Office

DEPARTMENT: Admin and Finance Department (ROI)

REPORTS TO: Sr. Manager A & F

SUPERVISES: NIL

GRADE LEVEL: V

CATEGORY: Office Staff at Shared Services

DATE: 26th October 2013

Population Services International, India is a registered Indian Society dedicated to the improvement of public health in India. PSI India’s mission is to empower the people of India to lead healthy lives. Over the past twenty years, PSI has collaborated with the GoI and a number of donors to increase the use of modern contraception for family planning, to provide products and services for the health of mothers and children and to decrease the spread of HIV/AIDS. PSI harnesses the vitality of the private sector to address health problems of the low-income and vulnerable populations using social marketing to achieve positive behaviour change by promoting ideas, products and services conducive to better health. PSI promotes and distributes 11 health products, using commercial channels and outlets to make available quality health products at affordable prices. The basket of products includes condoms, oral contraceptives, intra uterine devices, emergency contraceptives, ORS, water purification solutions; IFA tablets; clean delivery kits and pre-packaged STI treatment kit. For more information, please visit www.psi.org.in

A. POSITION PURPOSE:

Under the supervision of the Sr. Manager A & F-ROI responsible for finance related tasks including preparation of financial MIS reports, Budgeting exercise , compilation of accounting data and financial analysis & facilitating audit at ROI Projects.

B. DUTIES AND RESPONSIBILITIES:

a) Assisting in internal audit at ROI Project locations.
b) Assisting in budgeting exercises i.e. realigning the budgets and doing variance analysis.
c) Assisting in preparation of OAR Vs BRM every month
d) Assisting in compilation of accounting data in co-ordination with accounts team required for financial analysis & reporting.
e) Assisting in preparation of financial reports to facilitate analysis.
f) Assisting in generating reports from Lawson.
g) Assisting in preparation of financial MIS reports as per required frequency.
h) To ensure proper maintenance of all finance related files & documents.
i) Assisting in other Finance related activities from time to time.
j) Assisting in other accounting related activities if required from time to time to meet deadlines.

C. QUALIFICATION AND EXPERIENCE:

a) Minimum Post Graduate in Commerce/Intermediate CA or ICWA
b) Minimum 3-5 years of experience in Accounts and Finance functions

D. SKILLS

a) Integrity
b) Excellent exposure to computer software especially financial accounting packages
c) Good oral and writing skill in English language.
d) Analytical and methodical approach
e) Multi-tasking ability
f) Sound technical knowledge

E. COMPETENCIES

1. Prime Competencies:
1.1 Customer Orientation
1.2 Result Focused
2. Additional Competencies:
2.1 Take Responsibly
2.2 Attention to detail
2.3 Technical Expertise

F. Submission of Application

Please send the resume/ application to recroi1@psi.org.in by 1st November 2013

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability

Job Email id:

recroi1(at)psi.org.in

Admin and Finance Officer Urban Health Initiative (UHI) Location: Lucknow, Uttar Pradesh

25/10/2013


 
Urban Health Initiative:
The Urban Health Initiative (UHI) is part of a five-year, four country initiative supported by the Bill & Melinda Gates Foundation in Nigeria, Kenya, Senegal and India. UHI India is a consortium of international, national, non-governmental, and community-based organizations working together to improve the health of the urban poor, especially in the state of Uttar Pradesh. UHI is designed to be complementary to national and state health sector plans and goals. The initiative supports the implementation and scale-up of effective evidence-based strategies, as well as the testing of promising innovations.

Project duration would be till June 2015.

Position: Admin and Finance Officer

Open/recruiting: Lucknow

Supervisor: Dr Meenakshi Jain, State Director-UHI – at Lucknow
Associate Director Admin & Finance – at Delhi
General Manager – Caliber Delhi

Job Summary
The Administrative/Finance Officer will be responsible for supporting the UHI program team in the efficient management of UHI operations in Lucknow. She/He will manage systems that will facilitate periodic tracking of expenditures against allocated budgets, monitor spending patterns to ensure that expenditure is in-line with approved budgets and compliant with the audit requirements.

Roles & Responsibilities
• Ensure the safety and security of the city office premises including its maintenance and upkeep.
• Liaison with agencies for maintenance of office assets viz., telephone, fax, computers, printers, etc.
• Support City Manager in procurement of office equipments and maintain the required documentation for procurement as per UHI guidelines.
• Provide support to the cost tracking study for UHI.
• Ensuring timely verification and submission of bills of administrative expenses viz., telephone, water & electricity etc.
• Ensure timely recording of receipts and payments.
• Oversee housekeeping, prepare housekeeping checklists, supervise & manage housekeeping staff. Check purchases & ensure proper utilization of cleanliness & kitchen supplies.
• Identify vendors, obtain and evaluate quotes, negotiate prices, prepare purchase orders and contracts, maintain stock and inventory registers scrutinize and process bills for payment.
• Ensure travel advance and reimbursement claims are verified and processed.
• Raise vouchers/approvals for settlement.
• Ensure systematic stock keeping (with stock and assets registers) issues and indents.
• Ensure the timely renewal of contracts for ACs, security, cleaning, etc.
• Ensure a smooth communication and reporting to Caliber Head Office on regular basis.
• Ensure all statutory compliances.
• Be responsible for internal & external audit.
• Be responsible for timely and accurate generation of accounting and management reports in accounting software “Tally”.
• Orient new UHI program staff to the UHI management systems and policies

Level of authorization and decision making: Day to day office management decisions

Experience : 10 + yrs

Key contacts and lateral links : Deputy Director
: Caliber
: Technical Advisors / Technical Officers
: Consultants
: Other city Admin & Finance colleagues
: Vendors
: Support Staff: Messengers, Guards, cleaning staff

Desired qualifications and attributes

• Graduate/post graduate in Commerce with knowledge of accounts and finance and good experience in handling office administration.
• Should have good written and verbal skills.
• Should be well versed with MS Office (Word, Excel & PowerPoint) & Tally.
• Should be assertive and have good negotiation skills.
• Excellent interpersonal and communication skills and team orientation
• Motivated to improve the health and welfare of poor people living in cities
• Innovative, creative, and action oriented
• Ability to motivate and facilitate collaboration, innovation, and problem solving
• Results oriented, and able to plan, implement and complete tasks independently and on time.
• Able to function effectively as part of a diverse, multi-disciplinary multi-organizational team.

Job Email id:

kiran(at)caliberhr.com

Finance Officer – South Zone Caritas India

Finance Officer – South Zone

Caritas India

Location: Bangalore, Karnataka

Caritas India is the official national organization of the Catholic Bishops' Conference of India for social development. It was established in 1962 to assist the Church in India in efforts to eradicate poverty, reach relief and rehabilitation in times of disasters and organize communities for self advancement. During the last four decades of its humanitarian and development efforts, Caritas India has served the poor and marginalized, without any distinction of caste, creed and ethnicity. Job Title: Finance Officer – South Zone Location: Bangalore (Caritas India Zonal office) Reporting to: Zonal Manager – South Zone Area of Operation – All partners of South Zone. Major Role: The Finance management system is strengthened within the Partner Organisations with special focus on financial accompaniment so that capacities are enhanced to meet the challenges within Partner organizations. Key Responsibilities: • Financial management of the partners as regards systems and procedures. • Financial monitoring of the Projects implemented by Partner Organizations in the states specified with special reference to budgets, reports, consolidation of reports, cash flows of partners and the overall project • Field based guidance and accompaniment and Organize training and orientation to project accountants • Update Regional database of all projects implemented by Caritas in the specified region • Assist Partners in preparing Finance manual • Ensure Tally system of accounting at Partner level and Tally linkage and synchronization.(Legal version 9) • Coordinate financial review/evaluations. Follow-up on evaluation recommendations, feedback, reporting and follow up on all activities. Working Relation: 1. Internal: • Operations – Co-coordinating with State officers during periodic visits, trainings and workshops. Tour plans to be approved by respective Zonal manager. • Supporting State officers and thrust in charge for budget planning and proposal appraisals. 2. External: • Partners- Periodic field visits and follow up through review and monitoring. Requirements: • Bachelor’s degree in finance, accounting, business, or related field (Desirable will be a Masters in Commerce /and or MBA in Finance) • Specialized qualification and in-depth knowledge of the finance management and accounting. • 3-5 years of experience in relation to finance and accounting. • Training knowledge and good Communication skills. • Knowledge of Caritas network, its partners and Thrust areas. • Knowledge of legal and statutory requirements related to NGOs. • Knowledge and proficiency in Microsoft Office Suite and Tally software. • Preferably proven familiarity with development project operations. • Accounting knowledge, skill to monitor the budget and expense. • Reporting and documentation skill • Regular review for learning & incorporation of learning in to Finance management Travel Finance Officer – South Zone will be expected to travel throughout India especially in the southern states of India To apply, kindly e-mail your CV to hrd@caritasindia.org with the name of the position as subject line. The deadline for submission of application is 4th August, 2013. Only shortlisted candidates will be contacted and invited for an interview and no notification will be sent to candidates who have not been short listed.

Me Marriage Day

Finance and Admin Manager

Position: Finance and Admin Manager Reference Number: 02/IND/2013 Location: Bhubaneswar Department: India Trócaire is an international non-governmental organisation, and works in partnership with local organisations to support poor and marginalised women, men and children to take control over the decisions that affect their lives and to fulfil their rights. Trócaire has been working with and through local civil society organisations in India for more than 35 years, and in Orissa since 1999. This position will be located in Bhubaneswar, the base for Trócaire’s India country office. This office opened in 2008 as part of a wider decentralisation process from head office to the field. Description of the unit / department: Trócaire has been working through local partners in India for more than 35 years, and in Orissa since 1999. This position will be located in Bhubaneswar, the base for Trócaire’s India country office. This office opened in 2008 as part of a wider decentralisation process from head office to the field. This position is based in Trócaire India office in Bhubaneswar, Orissa. Background to the Role: Trócaire works in partnership with local organisations to overcome poverty and promote justice in developing countries. Trócaire has been working in Orissa since 1999 focusing on issues of good governance and improving livelihoods, as well as supporting humanitarian work. An efficient and accountable financial and HR system is critical to delivering our work. The Finance and Administration Manager will strengthen the existing system and ensure a high level of compliance in our operations. Reporting to: Country Director Working With: Trócaire in country team, Finance team in Maynooth, Ireland. Managing: (Individuals/Team) Officers and support staff as delegated by the Country Director Contract Type: Fixed term Contract Duration: 2 years (With 6 months probation) Location: Bhubaneswar Scope of role: This post holder would be expected to hold a senior management position within this small team, providing good operational management and strategic financial advice. He/she would be expected to ensure that staff are following Trocaire’s financial and HR policies and processes, and that our programmes are compliant with donor demands. He/ she will work in a small but dynamic team that expects to grow its programming in Orissa by attracting and managing institutional funding. Responsibilities: Finance and Governance in Partner Organisations • Play a lead role in and or advise the programme accountant/ Finance and Admin Officer on training partners on compliance with donors’ audit and financial management and corporate governance requirements. • Review the programme accountants/ finance and admin officer monthly and annual reporting on financial capacity building of partners and partner reviews, follow up to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual. • Contribute to strategy at country level around partner capacity building, as a member of the country management team. Financial Control and Reporting • Ensure timely & accurate preparation of monthly management accounts for budget-holders and country management to ensure that management can monitor budget utilisation and take appropriate action on any significant variances. • Ensure timely & accurate preparation of reports for Trócaire Head Quarters. • Customise the Trócaire finance & budgeting manual in view of meeting all local statutory requirements and other requirements that relate to the local operating environment. • Closely monitor all country activities and keep the country director and international accountant advised of all situations which have the potential for a negative impact on internal controls or financial management. • Finalise year end accounts for the external auditors and provide any ad-hoc financial reports as required. • Play a lead role in managing donor and internal control audits as required and the response and implementation of any recommendations. • Maintain an effective & efficient system of internal controls which comply with Trócaire’s financial guidelines. • Ensure adequate controls over cash & bank management are constantly monitored & updated to minimise the risk of fraud or misappropriation. • Assist with investigations into alleged fraud or irregularities. • Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations. • Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities. • Ensure efficient and effective treasury and foreign currency management practices are in place. • Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure. • Work with other financial staff to make sure that Trócaire realise the highest possible return from any financial transaction. This includes assessing interest rates on company bank accounts, and planning the issue of payments so that the maximum amount of interest is generated from those accounts. • Assist the Country Director in the management of the risk process, including acting as control owner over relevant corporate governance and financial management risks and ensuring that appropriate controls and mitigations are both in place and regularly reviewed. • Review donor reports ensuring financial information is in line with donor requirements. Staff Capacity Building and Networking • Provide technical financial advice and expertise to the country director, programme accountant and finance officer. • Undertake financial training of budget holders, to assist them in making decisions based on financial reports. • Undertake financial training of the country team to ensure an understanding and awareness of Trócaire’s financial and internal control procedures. • Assist in the induction and orientation of country staff with particular attention to design of an induction programme. • Attend and actively contribute to regional and global finance meetings as required. • Liaise with the finance managers of other INGOs in country as required. Internal Systems and Processes • Ensure that the systems in place enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilised. • Ensure that the global accounting package (Agresso Business World) is maintained and utilised in an appropriate & effective manner. • In consultation with the institutional funding officer establish & maintain a donor financial management system in order to ensure efficient & accurate reporting to donors. • Closely monitor all financial activities, and keep the country director advised of all situations which have the potential for a negative impact on internal controls or financial management performance. Budgeting • Lead in the preparation and finalisation of country budgets, budget reviews, revisions and multi annual plans. • Review with the management team monthly reports as available on Agresso Business World and ensure follow up of any issues or variances arising. • Review all budget proposals prior to submission to an institutional donor to ensure Trocaire can meet the financial contractual obligations. Human Resources • Carry our regular salary benchmarking and research at country level, in accordance with Trócaire policy. • Remain abreast of national law, custom and best practice in relation to other core benefits at country level and benchmark against other similar organisations regularly. • Make recommendations to the country director on salary and other Terms and Conditions related to locally contracted staff. Administrative • Managing the administrative needs of the office and international staff, including securing visas, making travel arrangements and general logistics. • Administering core payroll services including processing monthly payroll and statutory and internal deductions, maintaining payroll records and issuing of monthly pay slips. • Ensure sufficient funds are maintained in bank and cash accounts and initiate requests to Head Quarters for additional funds. • Responsible for liaison work with ministries, FRRO, Tax Authorities and relevant departments of the government of Orissa. • Maintenance of leave records of all national & international staff • Ensuring Trócaire’s communication and IT systems operate efficiently and effectively in coordination with Maynooth IT office. Security • Focal point for the collection and dissemination of relevant security information and ensuring routine incident reports are available to staff • Responsible for maintaining oversight of operational safety and security issues and implementing Trocaire safety protocols and procedures. • Proper management of the day to day security of the Trocaire office and staff houses. • Regular briefing of all staff, national and international visitors, consultants on local security conditions and protocols. Others • Any other duties as set out by the Country Director Person Specification – Essential Requirements (E) (E) Qualification • Internationally recognised professional accounting qualification or relevant finance qualification (E) Experience • At least seven years post qualification experience in a finance/ accounting role. This should include at least 3 years financial management experience in the NGO sector. (E) Skills • Skills in developing, delivering and evaluating training for staff members. (E) Qualities • Demonstrated ability to work with a participative style within teams. • Ability to work on own initiative. • A commitment to social justice and the ethos of Trócaire. (E) Other • Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well as accounting packages & other database competencies. • Ability to work under pressure of deadlines. • Motivated. • Good organisational and time management skills. • Effective team member. • Understanding of development issues. How to apply? - The position offers two years fixed term national contract. - To apply, please send a copy of your CV in trocaire.india@yahoo.in - The subject line of your mail should be “Finance and Admin Manager” - The length of CV should not exceed 3 pages (A4 size page, 12 size font and 1 inch margin in all 4 sides of the page). Please send a copy of the MS Word version of your CV. Closing date for receipt of applications is Friday 26th July 2013

Job Email id:

trocaire.india(at)yahoo.in

Resetting Forgotten Income Tax e-Filing Password

How to Reset forgotten Income Tax E-filing Password?

To file income tax return online, one has to get themselves register on the e-filing portal of income tax. In case you have already got registered but forgot the password then there is no need to panic.
There are only two ways of resetting the password:

1. Through option “Forgot Password” located on login screen.
2. Sending Mail to income tax department with required details.

Let’s see how to reset forgotten password of income tax e-filing portal via “Forgot Password” Option.
After clicking on “Forgot Password” link, you will be served with three below mentioned options with which you can reset your password by selecting any one:

• Answer Secret Question
• Upload Digital Signature Certificate
• Enter e-Filed Acknowledgment Number and Bank Account Number

Answer Secret Question:

If you go with this option, you will be asked to provide following details:

• Date of Birth/Date of Incorporation
• Secret Question
• Secret Answer

Once you give correct answers, you will be redirected to a fresh screen where you can set your new password.

Upload Digital Signature Certificate:

If you choose this option to reset your password, you will have to provide your Digital Signature Certificate, either by

• Uploading .pfx File; or
• Uploading using USB Token

On selecting any of the above option, a pop-up will appear to browse and select the Digital Signature Certificate file. The same new window for resetting password will appear after successfully uploading of Digital Signature Certificate file.

Enter e-Filed Acknowledgment Number and Bank Account Number:

This option will be useful only if you have income tax return of any of the two last financial years with you. Acknowledgment Numbers are generated on successful e-filing of tax return. You need to insert the acknowledgement number and bank account number through which tax was paid.
Again after entering the information you will be forwarded to a new screen to reset password by filing it two times.

Sending Email: Last Remedy

In case you cannot go with any of the options mentioned above due to non-availability of information, DSC etc. Then the last remedy for you to is to draft a mail to income tax department with required details as stated below to request resetting of password.
You will have to send email to the address validate@incometaxindia.gov.in with the following details:

1. PAN Number
2. Pan Holder Name
3. Date of Birth/ Date of incorporation
4. Father’s Name
5. Registered PAN Address

You will receive reply within 4 hours from the address donotreply@incometaxindia.gov.in having a link to reset password by clicking on which you will be passed on to a new window where   you can reset the password.

Manager-Finance & Project Officers ARAVALI Location: Jaipur, Kota, Ajmer, Jodhpur, Rajasthan 31st July 2013

Candidate should have a Master degree in Commerce / MBA in Finance or Finance management from an institute of repute and should have minimum 7 years (after Post Master’s) accounting and financial reporting experience in a project environment preferably in the development sector; basic IT skills a must, working skill of financial software such Tally etc. as per the organization requirement. Excellent communication skills are essential, particularly in regard to presenting the results of analyses to management. Should have an outstanding knowledge of electronic spreadsheets or other related version of computer based accounting softwares.

DUTIES/RESPONSIBILITIES

Budgeting Support & Monitoring

 

• Planning and controlling of organizational (financial management) related activities of the organization
• Work with Regional team in preparation of budget for Regional Resource Centers.
• Prepare fund request as per organization requirement
• Maintain approved budget and track against utilization
• Provide feedback or corrective action to project teams on any deviations from budget

 

Accounts & Book-keeping

 

• Maintain Central Office and Regional Resource Centers Project financial accounts such as petty cash, bank, and settlement of travel advance, etc.
• Ensure all payments (including salaries) are disbursed regularly and on time; recover bills and vouchers as applicable and ensure that they are in order
• Close books of accounts on time and as per general accounting principles, policies and procedures

 

Financial Reporting & MIS

 

• Preparation and submission of Monthly, Quarterly and Annual financial reports of the Central Office and Regional Resource Centers
• Prepare / Update financial reports for the Projects; review and consolidate financials of the partner organization as relevant
• Provide accurate financial information and analysis for effective MIS

 

Internal & External Compliance

 

• Facilitate internal and external audits for the Central Office and Regional Resource Centers
• Resolve and close any non-compliances raised in the audits
• Ensure that local statutory requirements, if any, are adhered to by the Organization
• Ensure payment / deduction of taxes as applicable

 

Others

• Support the Project teams on fund requirements, expenses / reimbursements for program related activities
• Be responsible for -

-          Take up Capacity Building of Accounts Personnel from Partner Organizations’

-          Office maintenance including IT and communication infrastructure, back-ups,

-          Local vendor management for goods and services required for the Area,

-          Attendance and leave of employees,

-          Fulfill any other responsibility as assigned by the Executive Director from time to time

-          Any other activities assigned by the management of the organization

 

COMPETENCIES

 

• Knowledge of Financial Management  
• Budgeting & Monitoring
• Knowledge & Application of Statutory Compliances (Finance-related)
• Knowledge of IT systems (Finance related application software)
• Effective work habits / execution Skills
• Process Orientation
• Good communication skills in English & Hindi (written & spoken)