VACANCY

 

Finance Manager

 

MSF India Branch office

Background

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian medical aid organization working in more than 65 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent and not linked to any political party or governmental body. It provides emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1996, MSF received the Indira Gandhi Prize for Peace, Disarmament and Development and in 1999 MSF was awarded the Nobel Peace Prize. MSF has worked in India since 1999 and provides medical treatment to hundreds of thousands of Indian patients.

MSF provides free-of-charge essential healthcare. MSF runs hospitals and clinics, performs surgery, fights epidemics, operates feeding centres for malnourished children and offers mental healthcare. MSF currently runs projects in the states of Bihar, Manipur, Maharashtra, Jammu & Kashmir, Chhattisgarh and Telangana. MSF India is one of 24 offices and operational centres in Europe, America, Asia and Australasia, pooling funding, expertise and staff for MSF field operations. MSF India has three key objectives in support of field operations: the recruitment of skilled medical and non-medical staff, the raising of vital funds, and public information work.

 

GENERAL

 

Location of Job: MSF India Branch Office, New Delhi

 

Annual Salary (before TDS): between INR 1327691 – INR 1494442 depending upon relevant professional experience

 

Number of Vacancies: 1

 

Last date to apply:  16^th July 2018

 

Position Title	Finance Manager
Location	New Delhi		Department	Finance
Administrative & Functional Reporting		Head – Finance and Facilities

 

 

1. JOB PURPOSE

 

The role of the Finance Manager is to ensure financial administration with liquidity management and integrity of the general ledger to deliver timely, accurate and complete financial reports by organising the running of an efficient, compliant financial management in the MSF India Branch Office in accordance with MSF guidelines and protocols, International Generally Accepted Accounting Principles (GAAP) and the Indian legislation.

 

2.    KEY ACCOUNTABILITIES

Expected End Results	Supporting Activities
Finance support function management	Accountable for timely payments, accurate recording of finance transactions for multiple currencies and for separate year closing for international and local reporting environment in accordance with MSF Chart of Accounts and guidelines, International Generally Accepted Accounting Principles (GAAP) and applicable laws. Ensure and perform technical and content checks on Reports / Accounts. Accountable for re-invoicing for various departments such as GHHM, HR Recruitment, ACU (Accounting and Compliance Unit), Access Campaign, SGBV Operations, etc. Institute a system that ensures cash-flow and timely transfers. Coordinate implementation of Learning & Development of the finance team. Initiation, review, development and implementation of Finance Guidelines and processes for the finance function with a strong focus on compliances and controls. Support the Head of Finance for a good collaboration with the General Director(GD) / Management Team(MT) and where advised to implement tasks directly with the GD / MT.
Budgetary / Strategic Management	Assist in developing yearly strategic objectives and plans for the finance function as well as long term strategic plan. Coordinate, collate and perform technical checks on the Branch Office Budgets for all departments and advise Head of Finance and Admin / GD. Responsible for checking and advising on the coherence and alignment of Budgetary planning with MSF movement Resource Sharing Agreement with the inter-departmental functions of the Branch Office and the support functions within the Operational Centre Amsterdam (OCA) group and the MSF movement as per movement norms and framework. Ensure the   financial monitoring and respect of the yearly planning and budget, reporting concerns if any to the Head of Finance and Admin. Responsible to co-ordinate with the Finance Officer and Compliance Officer the reporting as per OCA Control Cycle ensuring and monitoring of quality/integrity and timeliness of reports. Responsible to co-ordinate with and guide the Compliance Officer for International reporting including RSA and Structural Analysis. International Finance ad hoc assignments. Accountable for quality, timely International Movement Reporting from Finance function.
Legal and Compliances	Responsible for administration of compliances and implementing relevant changes in the legislations including Companies Act, CSR, Indian Accounting Standards, Standards on Auditing and Assurance, Income Tax, FCRA, Contracts Act, GST, etc. in collaboration with the Compliance Officer for the legal entities of MSF India Branch Office (Section 25 Company and Liaison Office. Responsible to coordinate with ACU and plan, organize and manage the financial audits of all the entities along with team and departments. Accountable for maintenance of register of contracts and evaluation of the content focussing on accounting consequences. Responsible for efficient system of filing, archiving and retrieval in line with statutory requirements. Focal point for liaising and collaboration for the agreements with the Accounting & Compliance Unit (ACU), MSF India Operations, Access Campaign, etc. Support Head of Finance and Admin in legal counsel and related matters as requested.
Financial Management	Responsible for ensuring financial administration with liquidity management and integrity of the general ledger to deliver timely, accurate and complete financial reports by organising the running of an efficient financial management with internal controls in the MSF India Branch Office in accordance with MSF guidelines and protocols, International Generally Accepted Accounting Principles (GAAP) and the Indian legislation. Take on internal and external responsibilities as per authorisation table and as required from time to time. Responsible for coordination of financial donor reports as may be required. Coordination and transfer of funds generated by MSF India to MSF India Operations and other support to Operations as may be advised. Reconciliations, RSA, Budgets, Reporting with MSF Holland Finance. Responsible for the supervision and management of Finance personnel, including all related activities such as performance evaluations and agreements. Expected to collaborate and coordinate within Finance function for ensuring his purpose of role and seeking support from Head of Finance and Admin if required. Promptly communicate financial irregularities and potential issues noticed in bookkeeping or controls to Head of Finance and Admin. Participate and present in Supervisor MT Update and other meetings. Take on duties of Head of Finance and Facilities when specifically appointed and of other team members as per need. Any other task as may be assigned by Head of Finance and Facilities.

 

3.   KEY DIMENSIONS

 

Financial dimensions Financial administration of annual budget between 3 to 4 million euros Other dimensions Responsible for a total of four employees and intern/s. Management and administration of multiple statutes including Companies Act, CSR, Income Tax Act, FCRA, Banking, GST for all the legal entities. Management of budget of over thirty cost centers and sub cost centres. Management of accounts with multiple banks including for foreign currency transactions. Management of finance matters of around sixty employees and average fifteen volunteers/ consultants.

 

4.   Key Performance Indicators

 

Monthly accurate and complete bookkeeping closure done by 15th of following month. No major compliance issues leading to notices and penalties from the authorities Timely implementation of relevant internal procedures and policies All payments done within agreed timeline.

 

5.   Key Interactions

 

Compliance Officer MSF Operations in India Accounting & Compliance Unit (ACU) Branch Office departments SARA (Association) Management Team MSF Holland Finance MSF International Relevant platform in the MSF movement Relevant stakeholders in the Indian Government Auditors, Legal Advisors and compliance agencies Banks

 

6.  Other Indicative Requirements

 

Educational Qualifications & Functional / Technical Skills	Chartered Accountant/ Cost & Management Accountant with minimum four years of post-qualification Accounting and Finance experience or ICAI / ICSI Intermediate examination qualified with five years of post-qualification Accounting and Finance experience or Master’s in Business Administration or equivalent from a reputed institute with specialization in Finance with seven years of post-qualification Accounting and Finance experience.
Relevant Experience (Type of experience and minimum number of years)	Managerial experience and understanding of organizational issues and team dynamics.
Other requirements (Behavioural, Language, Certifications )	Good knowledge of Finance & Compliances. High level of integrity and sound judgement. Good knowledge and experience of the Indian context (financial and legal aspects). Commitment to MSF principles  Analytical thinking Teamwork and Corporation Results and Quality Orientation

 

 

We offer:

• Annual Salary (before TDS): between INR 1327691 – INR 1494442 depending upon relevant professional experience
• 30 paid leaves (prorate from date of joining) and other leaves as per MSF Internal Regulations.
• Contributions for statutory benefit programs such as Provident Fund and Gratuity.
• Covered under accident insurance. 
• Medical Reimbursement : MSF provides medical reimbursement for employees and their dependents as per MSF India health care policy. 
• A stimulating, professional environment in a reputed international organization.

Information & Application:

 

Please clearly state in ‘subject’ of email which position you are applying for and the source from where you saw the job profile and send your CV with cover letter (combined in one word file) to: hr.support.india@new-delhi.msf.org

 

Last application date:  16^th July 2018

 

Remarks:

• Only short-listed candidates will be contacted
• Candidates from non-Indian origin applying for this position should have the valid legal working permit.