25/10/2013
Urban Health Initiative:
The Urban Health Initiative (UHI) is part of a five-year, four country initiative supported by the Bill & Melinda Gates Foundation in Nigeria, Kenya, Senegal and India. UHI India is a consortium of international, national, non-governmental, and community-based organizations working together to improve the health of the urban poor, especially in the state of Uttar Pradesh. UHI is designed to be complementary to national and state health sector plans and goals. The initiative supports the implementation and scale-up of effective evidence-based strategies, as well as the testing of promising innovations.
Project duration would be till June 2015.
Position: Admin and Finance Officer
Open/recruiting: Lucknow
Supervisor: Dr Meenakshi Jain, State Director-UHI – at Lucknow
Associate Director Admin & Finance – at Delhi
General Manager – Caliber Delhi
Job Summary
The Administrative/Finance Officer will be responsible for supporting the UHI program team in the efficient management of UHI operations in Lucknow. She/He will manage systems that will facilitate periodic tracking of expenditures against allocated budgets, monitor spending patterns to ensure that expenditure is in-line with approved budgets and compliant with the audit requirements.
Roles & Responsibilities
• Ensure the safety and security of the city office premises including its maintenance and upkeep.
• Liaison with agencies for maintenance of office assets viz., telephone, fax, computers, printers, etc.
• Support City Manager in procurement of office equipments and maintain the required documentation for procurement as per UHI guidelines.
• Provide support to the cost tracking study for UHI.
• Ensuring timely verification and submission of bills of administrative expenses viz., telephone, water & electricity etc.
• Ensure timely recording of receipts and payments.
• Oversee housekeeping, prepare housekeeping checklists, supervise & manage housekeeping staff. Check purchases & ensure proper utilization of cleanliness & kitchen supplies.
• Identify vendors, obtain and evaluate quotes, negotiate prices, prepare purchase orders and contracts, maintain stock and inventory registers scrutinize and process bills for payment.
• Ensure travel advance and reimbursement claims are verified and processed.
• Raise vouchers/approvals for settlement.
• Ensure systematic stock keeping (with stock and assets registers) issues and indents.
• Ensure the timely renewal of contracts for ACs, security, cleaning, etc.
• Ensure a smooth communication and reporting to Caliber Head Office on regular basis.
• Ensure all statutory compliances.
• Be responsible for internal & external audit.
• Be responsible for timely and accurate generation of accounting and management reports in accounting software “Tally”.
• Orient new UHI program staff to the UHI management systems and policies
Level of authorization and decision making: Day to day office management decisions
Experience : 10 + yrs
Key contacts and lateral links : Deputy Director
: Caliber
: Technical Advisors / Technical Officers
: Consultants
: Other city Admin & Finance colleagues
: Vendors
: Support Staff: Messengers, Guards, cleaning staff
Desired qualifications and attributes
• Graduate/post graduate in Commerce with knowledge of accounts and finance and good experience in handling office administration.
• Should have good written and verbal skills.
• Should be well versed with MS Office (Word, Excel & PowerPoint) & Tally.
• Should be assertive and have good negotiation skills.
• Excellent interpersonal and communication skills and team orientation
• Motivated to improve the health and welfare of poor people living in cities
• Innovative, creative, and action oriented
• Ability to motivate and facilitate collaboration, innovation, and problem solving
• Results oriented, and able to plan, implement and complete tasks independently and on time.
• Able to function effectively as part of a diverse, multi-disciplinary multi-organizational team.
Urban Health Initiative:
The Urban Health Initiative (UHI) is part of a five-year, four country initiative supported by the Bill & Melinda Gates Foundation in Nigeria, Kenya, Senegal and India. UHI India is a consortium of international, national, non-governmental, and community-based organizations working together to improve the health of the urban poor, especially in the state of Uttar Pradesh. UHI is designed to be complementary to national and state health sector plans and goals. The initiative supports the implementation and scale-up of effective evidence-based strategies, as well as the testing of promising innovations.
Project duration would be till June 2015.
Position: Admin and Finance Officer
Open/recruiting: Lucknow
Supervisor: Dr Meenakshi Jain, State Director-UHI – at Lucknow
Associate Director Admin & Finance – at Delhi
General Manager – Caliber Delhi
Job Summary
The Administrative/Finance Officer will be responsible for supporting the UHI program team in the efficient management of UHI operations in Lucknow. She/He will manage systems that will facilitate periodic tracking of expenditures against allocated budgets, monitor spending patterns to ensure that expenditure is in-line with approved budgets and compliant with the audit requirements.
Roles & Responsibilities
• Ensure the safety and security of the city office premises including its maintenance and upkeep.
• Liaison with agencies for maintenance of office assets viz., telephone, fax, computers, printers, etc.
• Support City Manager in procurement of office equipments and maintain the required documentation for procurement as per UHI guidelines.
• Provide support to the cost tracking study for UHI.
• Ensuring timely verification and submission of bills of administrative expenses viz., telephone, water & electricity etc.
• Ensure timely recording of receipts and payments.
• Oversee housekeeping, prepare housekeeping checklists, supervise & manage housekeeping staff. Check purchases & ensure proper utilization of cleanliness & kitchen supplies.
• Identify vendors, obtain and evaluate quotes, negotiate prices, prepare purchase orders and contracts, maintain stock and inventory registers scrutinize and process bills for payment.
• Ensure travel advance and reimbursement claims are verified and processed.
• Raise vouchers/approvals for settlement.
• Ensure systematic stock keeping (with stock and assets registers) issues and indents.
• Ensure the timely renewal of contracts for ACs, security, cleaning, etc.
• Ensure a smooth communication and reporting to Caliber Head Office on regular basis.
• Ensure all statutory compliances.
• Be responsible for internal & external audit.
• Be responsible for timely and accurate generation of accounting and management reports in accounting software “Tally”.
• Orient new UHI program staff to the UHI management systems and policies
Level of authorization and decision making: Day to day office management decisions
Experience : 10 + yrs
Key contacts and lateral links : Deputy Director
: Caliber
: Technical Advisors / Technical Officers
: Consultants
: Other city Admin & Finance colleagues
: Vendors
: Support Staff: Messengers, Guards, cleaning staff
Desired qualifications and attributes
• Graduate/post graduate in Commerce with knowledge of accounts and finance and good experience in handling office administration.
• Should have good written and verbal skills.
• Should be well versed with MS Office (Word, Excel & PowerPoint) & Tally.
• Should be assertive and have good negotiation skills.
• Excellent interpersonal and communication skills and team orientation
• Motivated to improve the health and welfare of poor people living in cities
• Innovative, creative, and action oriented
• Ability to motivate and facilitate collaboration, innovation, and problem solving
• Results oriented, and able to plan, implement and complete tasks independently and on time.
• Able to function effectively as part of a diverse, multi-disciplinary multi-organizational team.
| Job Email id: | kiran(at)caliberhr.com |
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