Finance and Administration Associate

Finance and Administration Associate

TB Alert India

Location: Hyderabad, Andhra Pradesh

Apply by: 25 Jul 2013

Relevant Sectors	Administration, HR, Management, Accounting/Finance

Finance and Administration Associate TB Alert India Location: Hyderabad Last Date: 25th July 2013 TB Alert India: TB Alert India is leading tuberculosis NGO, headquartered in Hyderabad. Its purpose is to enable people to access services for the prevention and effective treatment of tuberculosis, and to facilitate the effective delivery of TB services by government and private practitioners. TB Alert India works in full alignment with the government’s Revised National Tuberculosis Control Programme (RNTCP) GENERAL FUNCTION: To provide finance and accounting support to the Axshya Project programs in accordance with TBAI Policies and procedures, maintain accounting records and the general ledger and provide reports. SPECIFIC JOB DUTIES: Cash and Banking 1. Responsible for the office petty cash float; issue petty cash and maintain petty cash book on daily basis 2. Issue advances to staff as per the project requirements with proper authorisation 3. Ensure records are maintained well; documentation is complete in support of project expenditure 4. Receive and record monies paid in by staff or others, issue receipts as appropriate 5. Maintain safe custody of cash / cheques / important project documents / vouchers / Tally software data and project assets at all times. Disbursements 1. Ensure all expenditures are approved in accordance with TBAI’s policies and procedures 2. Check invoices for authorization, correct account and project coding, and process payments for utilities and suppliers 3. Prepare cheques or requests for wire transfers to pay suppliers/vendors 4. Check and reimburse employee expenses in accordance with TBAI’s policies and procedures. 5. Prepare salary statement and disburse salaries to Axshya project staff in accordance with TBAI’s HR policies and procedures 6. Deduct and pay taxes as applicable from payments to suppliers/vendors, employees 7. Update project accounts in Tally software and take back up daily Reporting 1. Provide weekly/monthly cash summary, general ledger reports in accordance with TBAI financial reporting timeframes 2. Assist the Manager- Finance create, configure, and maintain project accounting systems, forms, and software for capturing data into the financial reporting system in use 3. Coordinate and follow up with other NGO partners for reporting, funds transfer etc., 4. Assist the Sr/Manager- Finance to provide monthly/quarterly project specific financial reports for donors/management 5. Work closely with Sr. /Manager- Finance to ensure that systems and reports are compliant, including the timely and accurate generation of ad hoc reports that donors and management may require from time to time. Administration 1. Filling, maintain files and other materials needed. 2. Administrative tasks: Complete expense reports and other forms and documents required by the Finance Manager; Print, scan and photocopy documents on request by Finance Manager; Organise vehicles, accommodation, travel tickets as per the request from employees 3. Carry out any other duties assigned by the Sr/Manager-Finance. Knowledge and Skill: Minimum skills, education and experience required: • Post Graduate Degree in Commerce/ MBA with Finance specialization • Minimum of 5 years book keeping or accounting experience • Ability to work with numbers • Demonstrate ability to manage cash • High level computer skills including proficiency in MS Word and Excel • Knowledge in using TALLY or other PC based Accounting packages • Good organizing skills and ability to meet deadlines • Ability to work independently with limited supervision • A team player with good interpersonal skills • Able to handle and guard confidential information sensitively and discretely • Demonstrated ability to work cross culturally Working Conditions This position is based in Hyderabad. Occasional travel to other partner NGOs locations within Andhra Pradesh and donors in New Delhi may be required. Remuneration will be competitive and as per the experience and qualification. Interested candidates with above mentioned qualifications can send their CVs with a cover letter explaining their suitability to position to hr@tbalertindia.org hr(at)tbalertindia.org